Covidence

Covidence is an organisational tool for high level literature reviews

Step 1. Getting started with Covidence

If you have already participated in a high level review using Covidence you can log in using your existing account.

If you have received an invitation to join a high level review and have not used Covidence before you are required to undertake the following steps before accepting the invitation.

First time CQU email holders can create a Covidence account via the CQUniversity Covidence subscription.

  1. Enter your CQUniversity email address into the Request Invitation form. An invitation will be emailed to the email address entered. (RHD students please use your affiliate email account.)
  2. Click the link within the email to confirm your request. Note: The invitation will expire after 30 days if not confirmed.
  3. Create a Covidence account using the same CQUniversity email address the request invitation was emailed to.

 

Read more about Getting started with Covidence.

 

Watch this video on Joining a Covidence organizational subscription.

Step 2. Creating a Covidence review

  1. Sign in to Covidence using the account you created with your CQUniversity email address.

  2. Click the Start a new review button on the Current Reviews page.

Start a new review button

  1. Type in the title of your review into the Name your review box. This does not need to be the final title of your review as it can be changed at a later date.

Create a review

  1. Under "Which account do you want to use?", select Central Queensland University.
    If this option does not appear, you need to go back to Step 1 and follow the instructions to create an account.

  2. Click Create Review

 

For further information on creating a new Covidence review watch this short video.

Step 3. Setting up your review and inviting co-reviewers

Now that you have created your review you will now need to set up the functionality of the review process.

Clicking on Settings enable you to:

  • Invite review team members and determine their role in the review process
  • Enter the keywords. This will assist you in the title/abstract phase of the review as the terms you enter will be highlighted.
  • Set your inclusion and exclusion criteria.

 

Read an overview of the Covidence Team Settings.

 

The video on Title and abstract will provide you with the full range of setting available and their functionality.

Step 4. Importing citations to Covidence

Once you have completed your review searches and exported the citations into your citation management software you are now ready to import the citations into Covidence.

Watch this short video on how to import citations.

 

There are written instructions for how to Export references to Covidence for screening and data extraction on the “Useful functions for different types of literature reviews” page of the EndNote guide.

Step 5. De-duplication of citations

Once all your citations have been imported the Covidence software will search for duplicates.

Duplicates are automatically suppressed, and a duplicates button will appear in screen.

It is recommended that you check the de-duplication process undertaken by Covidence.

 

This short video takes you through the viewing duplicates process.

 

Alternatively, if you are using EndNote, you can remove duplicates before you export your records into Covidence. See Dealing with duplicate references on the “Organise and search your library” page of the EndNote guide.

Step 6. The screening processes

First pass

This video will take you through the process of reviewing title/abstract in Covidence.

Second pass

To undertake the second pass of the screening process you will need to sure you have the full texts of the studies included in this phase.

 

To learn how to add single pdfs to your full text records watch this video.

 

The full text screening video will provide you with the information you need to undertake the second pass.

Step 7. Undertaking Quality Assessment

Once you have finished screening and have the final studies to be included in your review you need to undertake a quality assessment. There are quality assessments within the Covidence software, and you can set up you own template.

 

Watch this video to find out more about quality assessment.

Step 8. Undertaking data extraction

Your data extraction can be undertaken in Covidence.

 

Watch this video to learn how to set up your data extraction forms in Covidence.

Step 9. Exporting your data and reference information

Once data extraction is completed it’s time to start writing up your review and your findings.

 

Watch this video to learn how to export your data and reference information.