The Cite While You Write (CWYW) function allows you to insert references from your Endnote library into a Word document while you are writing. EndNote will build a bibliography/reference list for you as you insert citations. This list will appear at the end of the document. It will be sorted alphabetically by lead author surname.
Insert an in-text citation – (Author/s, Year)
Insert an in-text citation – Author/s (Year)
Sometimes the author's names are part of your sentence and you need them to appear outside the brackets for the citation.
If you click on an EndNote citation in your document, you will see that it is highlighted in grey. This indicates that it has EndNote formatting and is directly linked to your EndNote library.
A printable copy of these instructions: Insert citations using Cite While You Write (PDF)
A printable copy of these instructions: Editing citations to add page numbers (PDF)
Corporate authors such as companies, government departments and research institutes often have acronyms, e.g. the Australian National Data Service uses the acronym ANDS. The full name needs to appear in your reference list, but you can use the acronym for the in-text citations. The instructions below tell you how to edit the in-text citation so the acronym will appear in the citation, but the full name will still remain in your reference list.
To modify a citation to display the acronym:
A printable copy of these instructions: Using acronyms in in-text citations (PDF)
Never delete citations by using the delete or backspace keys. It can corrupt your document. You need to remove the formatting that links the citation in your document with the matching record in your EndNote library.
To safely delete a citation:
A printable copy of these instructions: Delete a citation (PDF)
For some referencing styles, author initials are supposed to appear in in-text citations when you have multiple authors with the same family name. Most times the problem is multiple variations of a single author name. For example, if one author’s name is entered as "Williams, S J" in one reference in your EndNote library, as Williams, Susan Jennifer in a second reference, and as "Williams, Susan J" in a third reference, EndNote will treat them as three different authors. You will start to see variations such as S Williams and S J Williams in your in-text citations. It is not an EndNote error. It is a data entry error.
You can end up with multiple versions of a single author's name because each database has different ways of dealing with author names in its records. Authors may also use different versions of their name for different publications. You will need to clean up your records to fix the issue.
There are 3 parts to this process:
Part 1: Tidy up your Author Terms
The first step is to edit your Author Terms List to remove unwanted versions of the name, e.g. you would delete Williams, S J and Williams, Susan J. Williams, Susan Jennifer is the most complete version of the name, so that is the one to keep. If you later add a paper by Williams, Susan Jemima to you library, having full names for both authors will enable EndNote to distinguish between Susan Jennifer Williams and Susan Jemima Williams
Part 2: Tidy up your records
Part 3: Edit the output style to remove author initials
See Edit the style to remove author initials from in-text citations on the Edit EndNote output styles page of this guide.
A printable copy of the instructions for: Removing author initials from in-text citations (PDF). This includes all 3 parts of the process.