Borrowing limits for students

Upon presentation of a current CQUniversity ID card each enrolled student in good standing with the Library may borrow the following:

Category Undergraduate Students VET Students Postgraduate Students
Unlimited items from the general collection 21 day loan 21 day loan 21 day loan
Unlimited items from the short term loan (textbook) collection 7 day loan N/A 7 day loan
Unlimited items from the distance collection (if you are an online student or borrowing is not available on your campus) 14 day loan (includes 7 days for time in transit) N/A 14 day loan (includes 7 days for time in transit)
Journals 21 days 21 days 21 days
Class sets (VET) N/A See below * N/A
Unlimited renewals (if the item is not requested) Yes See below * Yes
Unlimited holds (1 hold per eligible title) Yes Yes Yes


Note: Online (distance) students and students studying on campuses where borrowing is not available may request a postal service within Australia. The Library will send items on request, and supply a prepaid label/satchel for return postage. The loan period is extended for prescribed textbooks from the distance collection, to allow for transit time. Please post items back before the due date to ensure they arrive back at the Library on or before the due date.

* Class sets (VET)

  • Loan period determined by teacher or length of apprentice block
  • Renewals not available past end of block date for apprentice class set items
  • Renewals available for Trainee learning guide class set items
  • Only 1 copy of any title may be borrowed
  • Reservations may be placed but class set items will not be loaned before the commencement date of the apprentice block
  • Students re-sitting assessment may borrow class set items 2 weeks prior to the test


Borrowing regulations for students

All Library users are responsible for the items they borrow. To ensure equitable use of Library items, Library users should return them by the due date shown in My Library Card. Library items will automatically renew (the due date will be extended) if they are not class set items or requested by another borrower, and there are no blocks on the Library user's account.

All notices and communications from the Library will be sent to students' university email address. The responsibility for checking email and returning items by the due date rests with the borrower.

Borrowers are advised to personally ensure items are returned, as they are liable for the safe return of the items. Students should not borrow items for others, or re-lend borrowed items to another person. Students who lose their student identification card or have library items stolen should notify the Library immediately.

Overdue items

Library users with overdue items will be blocked from borrowing further items or renewing items. The Library will notify borrowers when they must return these items (or replace them with a copy of the same or a later edition) to avoid charges. If the items are not returned or replaced by this date, the borrower will be required to:

  • Pay a replacement charge of $150.00 (incl. GST)

Borrowing privileges will be reinstated once all overdue items have been returned and any appropriate charges have been paid.

Lost or damaged items

If an item is lost or damaged, the borrower is required to:

  • Replace the item (the Library will accept a copy of the same or a later edition) OR pay a replacement charge of $150.00 (incl. GST)

Any person detected at the security gate with library material which is defaced or has not been loaned in accordance with the library's borrowing procedures is liable for disciplinary action.

Borrowing privileges at other universities

ULANZ opens in a new window is a Library borrowing scheme that allows staff and students of Australian and New Zealand universities to borrow in person from any other participating university library. The scheme is a cooperative arrangement between CAUL (Council of Australian University Librarians) and CONZUL (Council of New Zealand University Librarians).

Current staff and students of participating universities are eligible to join. Membership is personal and not transferable.

Registration is done in person at the host institution and is a simple process. There is no need to contact your own university library. The host library will supply you with a borrowing card, usually on the spot during weekday business hours.

You will need to provide a photo ID as well as proof of current enrolment (students) or current employment (staff) from your home university. This could be a student or staff ID card from your home institution, enrolment advice or other proof from your university. Some libraries may charge a fee for registration

Registration is for the current year (no matter when you joined the scheme during the year) and is valid until 28 February of the year following registration.

Proof of continued enrolment or employment is required each year for your registration to be renewed.

Borrowing conditions and services offered

Membership privileges such as what and how many items may be borrowed, length of loans, and access to references services and to the internet will vary, and depend on the rules of the host library. Please check their ULANZ details on the website of the institution you wish to visit opens in a new window.