Borrowing limits for students

Upon presentation of a current CQUniversity ID card each enrolled student in good standing with the Library may borrow the following:

Category Undergraduate Students VET Students Postgraduate Students
Unlimited items from the general collection 21 day loan 21 day loan 21 day loan
Unlimited items from the short loan (textbook) collection 7 day loan N/A 7 day loan
Unlimited items from the distance collection(if distance student) 14 day loan N/A 14 day loan
Journals 21 days 21 days 21 days
Class sets (VET) N/A See below * N/A
Unlimited renewals (provided the item is not requested) Yes Yes Yes
One hold per title for items currently on loan Yes Yes Yes


Note: Distance students may request a postal service within Australia. The Library will pay postal charges to send material, and supply a prepaid label for return postage. Distance students may request prescribed textbooks from the Distance Education Collection. Distance students are provided additional loan days for transit time. Items should be posted back by students before the due date to ensure they arrive back to the library before or on the due date.

* Class sets (VET)

  • Loan period determined by teacher or length of apprentice block
  • Renewals not available past end of block date for apprentice class set items
  • Renewals available for Trainee learning guide class set items
  • Only 1 copy of any title may be borrowed
  • Reservations may be placed but Class set textbooks will not be loaned prior to the commencement date of the apprentice block
  • Students re-sitting assessment may borrow texts 2 weeks prior to the test


Borrowing regulations for students

All Library users have an obligation to be responsible for the material they borrow. To ensure equitable use of Library materials, Library users should return or renew materials by the due date.

All notices and communications from the Library will be forwarded to the official university email address. The responsibility for checking email and returning or renewing material by the due date rests with the borrower.

Students are advised not to return material via a third person, as the borrower is liable for the safe return of the material. Students should not re-lend borrowed material to another person. Students who lose their student identification card or have library material stolen should notify the library immediately.

Overdue items

Library users with items overdue that have been requested by other users will be blocked from borrowing further items or renewing items. If these items are not returned by the date specified in a Library notification, the borrower will be required to pay an overdue item charge.

Borrowing privileges will be reinstated once the overdue items have been returned and any appropriate charges have been paid.

Long overdue items

The Library will declare an item lost if the item is four weeks overdue. Should an item be declared lost, the borrower is required to:

  • Return OR replace the lost item OR pay a replacement fee of $112.45 (incl. GST)
  • Each item overdue for 4 weeks will also incur a $33 (incl. GST) non-refundable processing fee.

 Lost or damaged items

Should an item be lost or damaged, the borrower is required to

  • Replace the lost item (the Library will accept an exact copy of the item or a later edition) OR pay a replacement fee of $112.45 (incl. GST)
  • Pay a non-refundable processing fee of $33 (incl. GST)

The Library will reverse the replacement cost if the item is returned in good condition within twelve months of the due date.

Any person detected at the security gate with library material which is defaced or has not been loaned in accordance with the library's borrowing procedures is liable for disciplinary action.

Borrowing privileges at other universities

ULANZ is a Library borrowing scheme that allows staff and students of Australian and New Zealand universities to borrow in person from any other participating university library. The scheme is a cooperative arrangement between CAUL (Council of Australian University Librarians) and CONZUL (Council of New Zealand University Librarians).

Current staff and students of participating universities are eligible to join. Membership is personal and not transferable.

Registration is done in person at the host institution and is a simple process. There is no need to contact your own university library. The host library will supply you with a borrowing card, usually on the spot during weekday business hours.

You will need to provide a photo ID as well as proof of current enrolment (students) or current employment (staff) from your home university . This could be a student or staff ID card from your home institution, enrolment advice or other proof from your university. Some libraries may charge a fee for registration

Registration is for the current year (no matter when you joined the scheme during the year) and is valid until 28 February of the year following registration.

Proof of continued enrolment or employment is required each year for your registration to be renewed.

Borrowing conditions and services offered

Membership privileges such as what and how many items may be borrowed, length of loans, and access to references services and to the internet will vary, and depend on the rules of the host library.  Please check their ULANZ details on the website of the institution you wish to visit.